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Broadway On Tour

 PO BOX 1048
 SANTA ANA , CA 92702
[P] (714) 542-6939
[F] --
www.broadwayontour.org
[email protected]
Joyce Cleary
FOUNDED: 1988
INCORPORATED: 1992
 Printable 1 Page Summary
 Printable Profile
Organization DBA --
Former Names --
Organization received a competitive grant from the community foundation in the past five years No
Employer Identification Number 33-0480340 00000

Summary


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Mission StatementMORE »

To teach children acting, singing and the theater arts, and to bring the live theater experience to families in our community.

Mission Statement

To teach children acting, singing and the theater arts, and to bring the live theater experience to families in our community.


FinancialsMORE »

Fiscal Year 2016
Projected Expenses $90,000.00
Projected Revenue $100,000.00

ProgramsMORE »

  • Annual Show Season

Revenue vs. Expense ($000s)

Expense Breakdown 2014 (%)

Expense Breakdown 2013 (%)

Expense Breakdown 2012 (%)

For more details regarding the organization's financial information, select the financial tab and review available comments.


Overview


Mission Statement

To teach children acting, singing and the theater arts, and to bring the live theater experience to families in our community.


Background Statement

 Broadway on Tour (BOT) was founded by Daniel Halkyard in October, 1988 in Placentia, California, to provide a place for kids who wanted to perform on stage to learn in a professional manner. Broadway on Tour's first performance was "A Christmas on Broadway" in December of 1988 after three months of rehearsal.

With many elementary and intermediate schools strapped for cash, there often was no other place for kids to learn and display their talent in the community. Our theater's motto: "Children Bringing Theatre to Children" - also points out the other, equally important mission of BOT. We provide affordable, live theater performances to young audiences as an introduction to a world of magical entertainment outside of TV, movies, video games and other "non-organic" storytelling.

Every show includes at least one community performance at which admission is provided at no charge. Families in need, at-risk youth groups, people with disabilities and others who may not be able to afford regular admission are invited to our community performances. We also provide a family preview night for each show so all members of the actors’ immediate families can see a performance without charge.

Broadway on Tour shows are one and two-hour musical matinee performances featuring characters and stories geared toward children ages three to eleven and enjoyed by family members of all ages. Our shows are performed by kids typically aged from eight to twenty, with auditions open to the public.

We do request a nominal participation fee, currently about $150 (depending on the show), to help cover insurance, costumes, and a memory book for each actor at the end of the show. This fee does not cover all of our production costs for each actor. Parents are also asked to provide about 20 hours of pre-show volunteer labor and additional run-of-the-show volunteer assignments, helping with concessions, spotlights, ushering, backstage costuming or other duties.

Unlike many youth theater organizations, we do not require actors and families to participate in fund raising activities or ticket sale quotas. Scholarships are available for cases where participation costs would cause economic hardship.

We provide a professional director, musical director, and choreographer for each show. We properly license the rights for all our shows from the appropriate theatrical agencies and pay royalties accordingly.

 


Impact Statement

Every production includes at least one community performance at which admission is provided at no charge for families in need, at-risk youth groups, people with disabilities and others who may not be able to afford regular admission. We are currently producing "Seussical the Musical," and recently completed "A Sleeping Beauty Christmas," an original musical written by one of our Board of Directors, John Blaylock. We also produced "Beauty and the Beast" and "Thumbelina" last year. In addition to our regular free community show, "Thumbelina" was performed for the children and families at the Orange County Ronald McDonald House.


Needs Statement

Funds are needed to provide cash flow for expenses incurred during the production of each show prior to the sale of tickets. Cash receipts from ticket sales for small shows are often not enough to cover the production costs of larger shows, thus the need for cashflow. Examples of production expenses incurred prior to ticket sales include:

- Royalties ($1000 - 3,000)

- Printing: mailers and show programs ($1,500)

- Marketing: paid advertisements ($500 - 800)

- Set building supplies: lumber, paint, hardware etc. ($500 - 1,500)

- Costumes & props: fabric, wigs, shoes and other materials ($1,000 - 3,000)

- Theater rental costs ($3,500 per show)

 


CEO Statement

Broadway On Tour is not your average youth theater. We are not a “pay to play” theater (pay the participation fee and you are guaranteed a part). We are a youth version of a “working theater” where actors earn their roles with cast sizes dictated by the script and not by financial requirements. We actually put our actors in front of a paying audience where they learn how to act and entertain. As far as I know, we are the only youth theater that offers season tickets. Our season tickets are bought by people who don’t know who is in the cast. They are not the cast members friends and family. They have seen the quality of our productions and they consider us a legitimate entertainment option equal to any other entertainment they can buy for their children.

We are unique in that we provide an opportunity for family members to share the theater experience with their children. We strongly encourage parents to participate in all aspects of production. It is the parent volunteer that sews the costumes, makes the props, builds the sets, runs the spot-light, work the mic board, etc. The family works together as a team to pull the production together. We give these parents on the job training for any specific skills needed. Many of our alumni actors will volunteer to fill these roles when they are not cast in a show. They have as much fun working behind the scenes as they do on stage. Parents are always proud of the accomplishments of their children. We also give the opportunity for the children to be proud of the accomplishments of their parents, using their newly learned skills to make our productions as professional as possible.


Board Chair Statement

The challenge of every theater is “how to keep the doors open”. The average cost of one of our shows is $13,000 - $20,000. We do 4 shows each season. Our outreach in the community has helped a great deal. We have collaborated with Orange County Educational Arts Academy. We pay minimal rent for rehearsal space because we provide free admission to their entire student body and staff to all of our shows. Theater space is also very expensive. We have a great working relationship with the Ebell Society of Santa Ana where we receive discounted theater rent because of our community outreach program. We provide free admission to the neighboring families (this is a low income area) as well as special needs groups, foster parent organizations, Orangewood families, as well as individual families (nominated by our cast families). We also do special shows at Ronald McDonald House, Orange County. These discounted rents allow us to keep our participation fees and ticket prices as low as possible.

We also keep our costs down by being a true volunteer run theater. Each new cast gives us a new group of parents to work with. Working with and organizing a constantly changing volunteer base can bring its own challenges. We all have to work together as a cohesive group. We achieve this by utilizing each person’s unique skill. We get to know our parents. We find out what they are comfortable doing, as well as encouraging them to learn new things. Another key element is that our board of directors, our core, are all good at recognizing little conflicts (every group has them) and are great at listening and finding solutions to make everyone involved comfortable and happy (cast members and parents alike).

I have been volunteering with Broadway On Tour for over 20 years. I have continued to keep working with this group long after my own children were too old to take the stage. I love this organization. I stay because I see what a difference it makes in young peoples lives. We all know that theater can enrich lives and teaches skills to be used in “real life” outside of theater. It builds confidence, organizational skills, thinking on your feet, team building, as well as teaching a sense of giving and doing for others. We all know that. What we also provide to our young actors is a safe place. A place where you will be supported, not criticized. A place to be yourself. A place to take risks. A place with no judgments. Cast members become family members. The close relationships our actors and families form last a lifetime. The people they bond with in theater become their bridesmaids, godparents to their children, and sometimes even husbands and wives. Theater makes a lasting difference in peoples lives, and I feel privileged to be a part of it.


Other Ways to Donate/Volunteer

Donations may be made directly through our website at https://www.cgc-services.com/BOT/DonationPayment.asp.  
 
Checks may also be made to Broadway on Tour and mailed to us at:
PO Box 1048, Santa Ana, CA 92702

Geographic Area Served

Central Orange County
North Orange County
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Organization Categories

  1. Arts,Culture & Humanities - Theater
  2. Youth Development - Youth Development Programs
  3. -

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Programs


Annual Show Season

Broadway on Tour produces four shows per year:  three 1-hour musicals which offer a "tea-party" before the show, and one full-length Broadway production.  All shows are appropriate for children of all ages and their families.  The tea party provides an opportunity for audience member to meet and interact with cast members before the show while enjoying cookies, tea and learning games.  
 
Auditions for each production are open to the public.  We generally cast children between the ages of 8-18 in each show.  Our professional directors provide the cast with learning and performance opportunities that allow the actors to develop their skills and showcase their talent on a real stage with live audiences. 
Budget  $80,000.00
Category  Arts, Culture & Humanities, General/Other Children's Theater Programs
Population Served Children and Youth (0 - 19 years)
Program Short-Term Success  Four shows are produced per year.  Many actors and audience members return year after year to participate.
Program Long-Term Success 
Actors who have "graduated" from our programs report success in theater, music, other arts and many other professional endeavors.  Our actors grow up to be poised and confident young adults.
 
Our audiences also gain an appreciation for the arts and live theater.  Our goal is to provide an enriching form of entertainment that builds an interest and appreciation for the arts, culture and humanities.
Program Success Monitored By  Success is monitored by anecdotal evidence provided by our actor participants and by audience ticket sales.
Examples of Program Success  One of our long-time actor participants recently returned as musical director for some of our recent shows.  He noted that Broadway on Tour made a major impact on his life as an adolescent, and that he has returned to the theater in order to give back that same experience to other young actors.

Management


CEO/Executive Director Joyce Cleary
CEO Term Start --
CEO Email [email protected]
CEO Experience N/A - Broadway on Tour does not have any staff members on payroll.  We are a volunteer-driven organization with contracted artist staff for each production.

Former CEOs and Terms

Name Start End
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Senior Staff

Name Title Experience/Biography
-- -- --

Awards

Award Awarding Organization Year
-- -- --

Affiliations

Affiliation Year
-- --

External Assessments and Accreditations

External Assessment or Accreditation Year
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Collaborations

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Staff Information

Number of Full Time Staff 0
Number of Part Time Staff 0
Number of Volunteers 80
Number of Contract Staff 4
Staff Retention Rate % 0%
Staff Professional Development No

Staff Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 3
Hispanic/Latino: 1
Native American/American Indian: 0
Other: 0
Other (if specified): 0
Gender Female: 3
Male: 1
Not Specified --

Plans & Policies

Organization has Fundraising Plan? No
Organization has Strategic Plan? No
Years Strategic Plan Considers --
Management Succession Plan No
Organization Policies And Procedures No
Business Continuity of Operations Plan No

Risk Management Provisions

Nondiscrimination Policy No
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes

Reporting and Evaluations

Management Reports to Board? N/A
CEO Formal Evaluation and Frequency N/A N/A
Senior Management Formal Evaluation and Frequency N/A N/A
Non Management Formal Evaluation and Frequency N/A N/A

Government Licenses

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CEO Comments

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Foundation Comments

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Governance


Board Chair Ms. Laurie Holden
Board Chair Company Affiliation --
Board Chair Term -
Board Co-Chair --
Board Co-Chair Company Affiliation --
Board Co-Chair Term -

Board Members

Name Company Affiliations Status
Mary Barden Community Volunteer Voting
John Blaylock Community Volunteer Voting
Joyce Cleary Community Volunteer Voting
Dina Del Rey Community Volunteer Voting
Fran Goodman Community Volunteer Voting
Harvey Goodman Community Volunteer Voting
Laurie Holden Community Volunteer Voting
Berene Lindbeck Community Volunteer Voting
Linda Lowder Community Volunteer Voting
Cheryl Meronk Community Volunteer Voting
Amanda Murphy Community Volunteer Voting
Linda Wachtel Community Volunteer Voting
Jeff Webb Community Volunteer Voting

Constituent Board Members

Name Company Affiliations Status
-- -- --

Youth Board Members

Name Company Affiliations Status
-- -- --

Additional Board Members and Affiliations

Name Company Affiliations Status
-- -- --

Board Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 1
Caucasian: 12
Hispanic/Latino: 0
Native American/American Indian: 0
Other: 0
Other (if specified): 0
Gender Female: 10
Male: 3
Not Specified 0

Board Information

Board Term Lengths --
Board Term Limits --
Board Meeting Attendance % 80%
Written Board Selection Criteria No
Written Conflict Of Interest Policy No
Percentage of Monetary Contributions 50%
Percentage of In-Kind Contributions 100%
Board Orientation No

CEO Comments

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Foundation Comments

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Standing Committees

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Financials


Revenue vs. Expense ($000s)

Expense Breakdown 2014 (%)

Expense Breakdown 2013 (%)

Expense Breakdown 2012 (%)

Fiscal Year June 01, 2015 to May 31, 2016
Projected Revenue $100,000.00
Projected Expenses $90,000.00
Form 990s

2015 Form 990

2014 BOT 990 2014

2013 BOT 990

2012 Broadway on Tour 990

2011 Form 990

2009 Form 990

2008 Form 990

Audit Documents --
IRS Letter of Exemption

IRS Letter of Determination

Prior Three Years Total Revenue and Expense Totals

Fiscal Year 2014 2013 2012
Total Revenue $72,770 $84,671 $92,265
Total Expenses $62,976 $80,194 $91,103

Prior Three Years Revenue Sources

Revenue By Revenue Source
Fiscal Year 2014 2013 2012
Foundation and
Corporation Contributions
$18,427 $5,557 $3,181
Government Contributions $0 $0 $0
    Federal -- -- --
    State -- -- --
    Local -- -- --
    Unspecified -- -- --
Individual Contributions -- -- --
Indirect Public Support -- -- --
Earned Revenue $52,748 $77,449 $80,137
Investment Income, Net of Losses -- -- --
Membership Dues -- -- --
Special Events -- -- --
Revenue In-Kind -- -- --
Other $1,595 $1,665 $8,947

Prior Three Years Expense Allocations

Expense By Type
Fiscal Year 2014 2013 2012
Program Expense $56,528 $70,191 $87,070
Administration Expense $6,448 $10,003 $4,033
Fundraising Expense -- -- --
Payments to Affiliates -- -- --
Total Revenue/Total Expenses 1.16 1.06 1.01
Program Expense/Total Expenses 90% 88% 96%
Fundraising Expense/Contributed Revenue 0% 0% 0%

Prior Three Years Assets and Liabilities

Assets and Liabilities
Fiscal Year 2014 2013 2012
Total Assets $29,683 $19,889 $19,412
Current Assets $29,683 $19,889 $19,412
Long-Term Liabilities -- -- --
Current Liabilities -- -- --
Total Net Assets $29,683 $19,889 $19,412

Short Term Solvency

Fiscal Year 2014 2013 2012
Current Ratio: Current Assets/Current Liabilities inf inf inf

Long Term Solvency

Fiscal Year 2014 2013 2012
Long-term Liabilities/Total Assets 0% 0% 0%
Endowment Value --
Spending Policy N/A
Percentage(If selected) --
Are you currently in a Capital Campaign? No
Capital Campaign Purpose --
Campaign Goal --
Capital Campaign Dates -
Capital Campaign Raised-to-Date Amount --
Capital Campaign Anticipated in Next 5 Years? --

CEO Comments

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Foundation Comments

Summary financial data is per the Form 990EZs and consultation with the organization. Foundation/corporate and individual contributions are combined under foundation and corporation contributions.

Documents


Other Documents

No Other Documents currently available.