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Shakespeare By the Sea

 777 S CENTRE ST
 SAN PEDRO , CA 90731
[P] (310) 2177596
[F] (310) 5070269
www.shakespearebythesea.org
www.littlefishtheatre.org
[email protected]
Suzanne DEAN
FOUNDED: 1998
INCORPORATED: 2000
 Printable 1 Page Summary
 Printable Profile
Organization DBA Little Fish Theatre
Former Names --
Organization received a competitive grant from the community foundation in the past five years Yes
Employer Identification Number 95-4785457 00000

Summary




Mission StatementMORE »

Mission

To create theatrical experiences for audiences in culturally diverse communities to make theatre accessible to all. To provide theatre presentations that incorporate community values and ideas into a timeless and dynamic theatrical experience.

To ignite imagination, promote literacy, and encourage artistic expression, while offering a venue for technical and performing artists to exercise their passion.

Vision

Through our performances, we seek to explore to truth of the human spirit through Shakespeare’s texts, affording each individual an unparalleled intellectual and emotional encounter.

By offering FREE productions in public venues we can reach the broadest demographics of English and non-English speaking audiences, allowing unlimited access without prejudice.

Mission Statement

Mission

To create theatrical experiences for audiences in culturally diverse communities to make theatre accessible to all. To provide theatre presentations that incorporate community values and ideas into a timeless and dynamic theatrical experience.

To ignite imagination, promote literacy, and encourage artistic expression, while offering a venue for technical and performing artists to exercise their passion.

Vision

Through our performances, we seek to explore to truth of the human spirit through Shakespeare’s texts, affording each individual an unparalleled intellectual and emotional encounter.

By offering FREE productions in public venues we can reach the broadest demographics of English and non-English speaking audiences, allowing unlimited access without prejudice.


FinancialsMORE »

Fiscal Year 2019
Projected Expenses $508,635.00
Projected Revenue $508,635.00

ProgramsMORE »

  • Admission FREE Summer Shakespeare
  • Little Fish Theatre

Revenue vs. Expense ($000s)

Expense Breakdown 2017 (%)

Expense Breakdown 2016 (%)

Expense Breakdown 2015 (%)

For more details regarding the organization's financial information, select the financial tab and review available comments.


Overview


Mission Statement

Mission

To create theatrical experiences for audiences in culturally diverse communities to make theatre accessible to all. To provide theatre presentations that incorporate community values and ideas into a timeless and dynamic theatrical experience.

To ignite imagination, promote literacy, and encourage artistic expression, while offering a venue for technical and performing artists to exercise their passion.

Vision

Through our performances, we seek to explore to truth of the human spirit through Shakespeare’s texts, affording each individual an unparalleled intellectual and emotional encounter.

By offering FREE productions in public venues we can reach the broadest demographics of English and non-English speaking audiences, allowing unlimited access without prejudice.


Background Statement

Shakespeare by the Sea (SBTS) was founded in 1998 by Producing Artistic Director Lisa Coffi who partnered with local city organizations to present Admission FREE Shakespeare performances in a little used city-owned venue at Point Fermin Park in San Pedro. There was some doubt that a Shakespeare play would go over well in a port town, free or not. It was considered an impossibility as the venue was deemed a dangerous place to be after dark. With perseverance and grass roots marketing, SBTS presented 6 evenings of “The Comedy of Errors” playing to over 3000 people from the immediate community and other parts of LA, transforming the park into a viable venue for arts and cultural events. That program continues today and has expanded to multiple communities.

SBTS has developed and continues to administer these programs: 1) Admission FREE Community Shakespeare - a FREE repertory Shakespeare program which tours throughout Orange Counties and Los Angeles 2) Little Fish Theatre – an Equity theatre in the San Pedro/Harbor Waterfront Arts District providing year-round productions 3) Shakespeare Day Camp – series of week-long summer performing arts programs for youth, ages 8-18, in the Harbor Area of Los Angeles.


Impact Statement

Accomplishments in 2018:
Produced 21st Season of Admission free Shakespeare, touring to 22 cities in LA and Orange County. 
Developed and ratified a Board-Driven *Statement and Policy around Culture, Equity, and Inclusion. 
Completed Successful Individual Giving Campaign in 2018 to provide equitable pay for all Artists. 
 
Goals for 2019:
Bring Shakespeare performance to a minimum of 1 new venue in Orange County, 1 new in LA County. 
Recruit minimum of 2 new Board Members from outside our current demographics.
Provide mentorship for a minimum of 2 college-aged Theatre practitioners.
Provide 2 scholarship opportunities at the weeklong Summer Shakespeare Camp for youth ages 8-18 

*Cultural Inclusion Statement

Shakespeare by the Sea began as one woman’s vision to bring classic theater to residents of a working-class community, admission-free. Two decades later, we’re still intentional about reaching the underserved, bringing professionally-crafted productions each summer to more than 20,000 people in communities all over Southern California. Now an enduring company, we aspire to produce work that engages, impacts, and celebrates humanity for decades to come.

Our artistic vision has expanded over the years. Now in its 17th year, 65-seat Little Fish Theatre, located near the Port of Los Angeles, not only calls us to contribute provocative and socially responsible programming, it affords us opportunity to do so.

Cultural Equity and Inclusion Policy

To achieve these aspirations, we are committed to evolving our team of cast, crew, creatives, and volunteers to be a match for the diverse communities we serve, while maintaining our successful policy for parity in wages.

As an organization led by women that has maintained a majority of female representation in all our stakeholder populations over most of its history, our organization runs contrary to societal concerns for stronger female influence. We are focusing our diversity efforts on encouraging greater participation from major ethnic/cultural groups and younger members of our communities. 


Needs Statement

Stable Financial Support is the biggest need for SBTS. Providing FREE community arts programming - the annual Shakespeare Festival - is a challenging and costly endeavor. It is the largest program of the organization. Without ticket income, the largest percentage of funding MUST come from Corporate, Foundation, Government and Individual Giving support. SBTS has successfully found ways to balance donations with a few earned income strategies - picnics, raffles, reserved seating options - but 55% Contributed income is still a necessity. SBTS has no desire to transition to a ticketed model, but without sufficient Funder commitments, it is becoming increasingly difficult to avoid. 
 
The second most pressing need is allocating income to support long-term staff. With the majority of funding needed to provide the programming, dollars for Administration are very limited. As a result, the two leaders of the organization are immeshed in all the day-to day operations leaving less time for fundraising and organizational growth. Without enough funds to provide year-round staff support for all the programs, the result is turnover and repeat training - another responsibility placed on the leaders. Over the years, SBTS has had minimal success securing funding to support Administration positions. 

CEO Statement

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Board Chair Statement

Shakespeare by the Sea has achieved so much in its 20 year history, having grown to become a mid-level arts organization that is best known for delivering a high-quality admission-free theatrical experience to parks and public spaces all over Southern California. Audience averages more than 20,000 a summer and includes many underserved populations in communities like San Pedro, Whittier, Carson, Lakewood, Rossmoor and Santa Ana. Many of the people I meet at our performances have been coming to these performances for years – this is an important part of their summer experience, and they welcome us warmly.

We also operate a year-round black box theater that allows us to contribute to our “home base” community with an extraordinary selection of plays selected to prompt community engagement and reflection on our humanity. Most popular is a selection of shorts offered every January as “Pick of the Vine”. For this effort, company members and volunteers read about 600 plays a year, and the result is a delightful variety of laughter and poignancy that always sells out.

Our challenges lie in creating the path to permanence - providing the financial, logistical and leadership foundation for the future. Toward that end, as a board, we will be undertaking a few initiatives
· a strategic financial plan that has us on the road to endowment funding
· a two year board composition strategy, to provide a diverse set of governance views and ongoing access to sources of funding
a five year plan to a permanent location for our year-round theatrical venue

Contributing to Shakespeare by the Sea is a pleasure because every member of the cast, crew, staff and volunteer supporters is truly committed to bringing magical theatrical moments to our families and communities. Our founders, still actively engaged in operating the annual festival, create an atmosphere of cooperation and fun. I believe that there is magic in theater, and have since my parents took me to see local plays as a kid. In school, the Arts were my way to belong, and I enjoyed performing in community theater well into my 30’s. These days, a more fitting contribution to the Arts is my leadership and business acumen, although I admit I sometimes look at our season’s offerings and consider for a moment if I should audition.

I have personally contributed my time to Shakespeare by the Sea since attending my first performance (Much Ado About Nothing in Rossmoor Park in 2011), and am astonished at how much this group can squeeze out of a dollar – and the artistic flair with which this happens. In the last 10 years, as an organization, we have survived some of the greatest economic challenges of the last 100 years, and our balance sheet remains strong. Our communities are passionately and unwaveringly behind us as we strive to bring the next generation of extraordinary theatrical experiences to a loyal following that is profoundly impacted by the timeless tales we share with them, with boundless heart and imagination.

Other Ways to Donate/Volunteer

http://www.shakespearebythesea.org/wp/contribute/big-fish/, mail a donation, in-kind donations,

Geographic Area Served

North Orange County
Central Orange County
West Orange County
South Orange County
200 square miles of LA and Orange County Cities  - 6 cities in Orange County.

Organization Categories

  1. Arts,Culture & Humanities - Theater
  2. Education -
  3. -

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Programs


Admission FREE Summer Shakespeare

An Annual FREE Shakespeare Festival that tours to over 20 cities throughout Los Angeles and Orange Counties bringing (2) professional full-length Shakespeare sproductions performed in repertory each summer to neighborhood parks and open-air public spaces. Over 20,000 people experience the plays in their own communities. 
Budget  317,000
Category  Arts, Culture & Humanities, General/Other Theatrical Performances
Population Served Families Aging, Elderly, Senior Citizens Children and Youth (0 - 19 years)
Program Short-Term Success  We have consistently been able to expand our reach to a minimum of 2 new public venues per season.  In 2017, the SBTS organization transitioned from all Independent Contractors to maintaining Staff/Crew Employees. After years of producing at a consistent budget level, we had to accommodate new labor rates and fringes. To do so, required us to re-imagine the production process, length of rehearsal schedule, and reduce our scenic element budgets and the number of personnel. Gratefully, we have established a team of passionate and dedicated artists, on stage and off, who were willing to accommodate the changes.
Program Long-Term Success 

The goal of Admission FREE Shakespeare is to present work that is both spectacular and profound in neighborhood communities, helping to revitalize our public parks, providing intellectual enlightenment, and encouraging appreciation of and access to the Arts,  2018 is the 21st consecutive season of this program. Since 1998, SBTS has reached over 481,000 youth and their families, seniors and individuals in Southern California with quality arts and educational programs.

Program Success Monitored By 

We track demographics via written onsite questionnaires and online surveys soliciting response to the quality of the programming and the value of the overall community experience.

Examples of Program Success 

SBTS’s commitment to artistic endeavors that are free and accessible to broad geographic audience encouraged recognition in 2015 and 2016 by Senator Ted W. Lieu, CA State Senator Ben Allen, US Congresswoman Janice Hahn, and we were the only Theatre organization to stand with Supervisor Knabe and the LA County Board of Supervisors in proclamation of 2016 The Year of Shakespeare.


Little Fish Theatre

LITTLE FISH THEATRE, a 65-seat AEA Membership Company Theatre which opened in 2002, presents a year-round season of new, classic and contemporary works in the San Pedro/LA Waterfront Arts District. Programming recommendations are solicited and considered from the ensemble of Company Members and the season is based upon projects put forth by the members. LFT produces a minimum of 11 full length productions per season. 
 
Budget  193,000
Category  Arts, Culture & Humanities, General/Other Theater
Population Served General/Unspecified Aging, Elderly, Senior Citizens US
Program Short-Term Success 

We successfully launched and funded an ACTOR FUND Recurring Gifts Campaign for our LFT program that has enabled us to support all of our actors (union and nonunion) in all productions at a level higher than the AEA minimums for a theatre of our size. 

Program Long-Term Success 

At LITTLE FISH THEATRE (LFT) we are producing 11 full run productions annually (plus 4 additional short run events in 2018) offering programming 5 nights a week, averaging 73% capacity. A member of the San Pedro/LA Waterfront Arts District, LFT continues to be center of the performing arts in San Pedro and remains the only continuously operating theatre in the area.

Program Success Monitored By  Paper and online Surveys of attendees. House Manager, Producer, and Stage Manager reports help us to evaluate the management and production process of every show.
Examples of Program Success  Our highly successful "Pick of the Vine-New Works Festival of Short Plays" received over 500 international submissions in 2017.

Management


CEO/Executive Director Lisa Coffi
CEO Term Start 1998
CEO Email [email protected]
CEO Experience Founder and Producing Artistic Director of the Organization

Former CEOs and Terms

Name Start End
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Senior Staff

Name Title Experience/Biography
Lisa Coffi Producing Artistic Director

Lisa is the founder and creator of Shakespeare by the Sea. She has an MFA in Theatre Management from CSU, Long Beach, and a BFA in Two-Dimensional Art from CSU, Sacramento. She has been involved in theatre for the last 25 years, 19 of which have been spent cultivating Shakespeare by the Sea into a mid-sized arts organization. In addition to managing SBTS and its programs, she is a freelance graphic designer.

Stephanie Coltrin Associate Producer

Stephanie is current Production Manager at the Rubicon Theatre and the former Artistic Director of Civic Light Opera of the South Bay Cities and is an Ovation award winning director. She brings a tremendous amount of theatre experience and artistic talent to SBTS's productions, having worked with The Odyssey, Reprise, McCoy/Rigby, The Blank, Tiffany, MET, San Fernando Valley Playhouse and Tamarind. Stephanie has been involved with SBTS since 2010.

Suzanne Dean Associate Artistic and Development Director

Suzanne has been a member of the SBTS creative team since the summer of 2000 and the Development Director since 2002. As Co-Founder of LFT, she has been involved in the project development, fundraising, and production of all shows since 2002. She is an independent film/television producer and award-winning Equity actress. She holds a BFA from Hofstra University. She also leads the Shakespeare Theatre Association's Global initiative - We Are Shakespeare Digital Video Festival celebrating the 400th Anniversary of Shakespeare's Legacy in 2016.

Aaron Fish LFT Managing Director

Matt in a new Managing Director SBTS/ LFT.  He was hired February 2019, and comes to SBTS after serving as the Managing Director of Hooligan Theatre Company at UCLA  - a 200 member student run theatre ensemble. Formerly,  Matt was the student supervisor at UCLA Powell Library where he managed events and public activities at the library and supervised 40 student workers.   Has also worked in carpentry and construction staff at Center Theatre Group and for ABC/Disney's Station 19. Matt holds a BS in Mathematics from UCLA, with a minor in Film and Television

Awards

Award Awarding Organization Year
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Affiliations

Affiliation Year
-- --

External Assessments and Accreditations

External Assessment or Accreditation Year
-- --

Collaborations

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Staff Information

Number of Full Time Staff 0
Number of Part Time Staff 8
Number of Volunteers 78
Number of Contract Staff 98
Staff Retention Rate % 90%
Staff Professional Development Yes

Staff Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 1
Caucasian: 5
Hispanic/Latino: 0
Native American/American Indian: 90,731
Other: 1
Other (if specified): Middle Eastern
Gender Female: 6
Male: 2
Not Specified 0

Plans & Policies

Organization has Fundraising Plan? --
Organization has Strategic Plan? Under Development
Years Strategic Plan Considers --
Management Succession Plan Under Development
Organization Policies And Procedures Under Development
Business Continuity of Operations Plan No

Risk Management Provisions

Nondiscrimination Policy Yes
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes

Reporting and Evaluations

Management Reports to Board? Yes
CEO Formal Evaluation and Frequency No --
Senior Management Formal Evaluation and Frequency Yes Annually
Non Management Formal Evaluation and Frequency No --

Government Licenses

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CEO Comments

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Foundation Comments

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Governance


Board Chair Linda Ellison
Board Chair Company Affiliation Senn Delaney
Board Chair Term May 2016 -
Board Co-Chair --
Board Co-Chair Company Affiliation --
Board Co-Chair Term -

Board Members

Name Company Affiliations Status
Lisa Coffi Shakespeare by the Sea NonVoting
Suzanne Dean Shakespeare by the Sea NonVoting
Madeleine Drake Realtor Voting
Linda Ellison SENN DELANY Voting
Cindy Kohlmiller Northrop Grumman Voting
Toni Martinovich -- Exofficio
Dency Nelson Directors Guild of America Voting
Jasna Penich Malaga Bank Voting
Elizabeth Schindler-Johnson Grand Vision Foundation Exofficio
Margaret Sullivan Retired LAUSD Exofficio
Ray Wolfe GMAC Voting

Constituent Board Members

Name Company Affiliations Status
-- -- --

Youth Board Members

Name Company Affiliations Status
-- -- --

Additional Board Members and Affiliations

Name Company Affiliations Status
-- -- --

Board Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 5
Hispanic/Latino: 1
Native American/American Indian: 0
Other: 1
Other (if specified): Eastern European
Gender Female: 7
Male: 2
Not Specified 0

Board Information

Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 75%
Written Board Selection Criteria --
Written Conflict Of Interest Policy --
Percentage of Monetary Contributions 100%
Percentage of In-Kind Contributions 100%
Board Orientation Yes

CEO Comments

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Foundation Comments

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Standing Committees

  • Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
  • Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala)

Financials


Revenue vs. Expense ($000s)

Expense Breakdown 2017 (%)

Expense Breakdown 2016 (%)

Expense Breakdown 2015 (%)

Fiscal Year Jan 01, 2019 to Dec 31, 2019
Projected Revenue $508,635.00
Projected Expenses $508,635.00
Form 990s

2017 990

2016 990

2015 990

2014 Form 990

2013 Form 990

2012 Form 990

Audit Documents

2003 Audit

IRS Letter of Exemption

IRS Letter of Determination

Prior Three Years Total Revenue and Expense Totals

Fiscal Year 2017 2016 2015
Total Revenue $517,127 $449,090 $466,386
Total Expenses $546,837 $451,089 $423,912

Prior Three Years Revenue Sources

Revenue By Revenue Source
Fiscal Year 2017 2016 2015
Foundation and
Corporation Contributions
$293,544 $234,611 $252,401
Government Contributions $46,970 $27,510 $27,772
    Federal -- -- --
    State -- -- --
    Local -- -- --
    Unspecified $46,970 $27,510 $27,772
Individual Contributions -- -- --
Indirect Public Support -- -- $0
Earned Revenue $176,596 $186,945 $181,108
Investment Income, Net of Losses $17 $24 $40
Membership Dues -- -- $0
Special Events -- -- $0
Revenue In-Kind -- -- $0
Other -- -- $5,065

Prior Three Years Expense Allocations

Expense By Type
Fiscal Year 2017 2016 2015
Program Expense $471,389 $388,007 $344,969
Administration Expense $39,976 $51,792 $40,375
Fundraising Expense $35,472 $11,290 $38,568
Payments to Affiliates -- -- $0
Total Revenue/Total Expenses 0.95 1.00 1.10
Program Expense/Total Expenses 86% 86% 81%
Fundraising Expense/Contributed Revenue 10% 4% 14%

Prior Three Years Assets and Liabilities

Assets and Liabilities
Fiscal Year 2017 2016 2015
Total Assets $111,793 $138,262 $140,042
Current Assets $111,793 $138,262 $139,396
Long-Term Liabilities $7,403 $4,162 $3,943
Current Liabilities -- -- $0
Total Net Assets $104,390 $134,100 $136,099

Short Term Solvency

Fiscal Year 2017 2016 2015
Current Ratio: Current Assets/Current Liabilities inf inf inf

Long Term Solvency

Fiscal Year 2017 2016 2015
Long-term Liabilities/Total Assets 7% 3% 3%
Endowment Value --
Spending Policy Income Only
Percentage(If selected) --
Are you currently in a Capital Campaign? No
Capital Campaign Purpose --
Campaign Goal --
Capital Campaign Dates -
Capital Campaign Raised-to-Date Amount --
Capital Campaign Anticipated in Next 5 Years? No

CEO Comments

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Foundation Comments

Summary financial data is per the audited financial statements and Form 990s and consultation with the organization. Foundation/corporate and individual contributions are combined under Foundation and Corporation Contributions.

Documents


Other Documents

No Other Documents currently available.