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San Clemente Community Theatre

 PO BOX 265
 SAN CLEMENTE , CA 92674
[P] (949) 218.1940
[F] --
www.CabrilloPlayhouse.org
[email protected]
Diana Kelly
FOUNDED: 1953
INCORPORATED: 1965
 Printable 1 Page Summary
 Printable Profile
Organization DBA Cabrillo Playhouse
Former Names --
Organization received a competitive grant from the community foundation in the past five years Yes
Employer Identification Number 95-6027378 00000

Summary


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Mission StatementMORE »

The Cabrillo Playhouse engages in cultural arts for residents and visitors, of San Clemente, and surrounding communities, and promotes the development of theatre arts and skills.  The corporation shall produce and stage plays, musicals, children's theatre and assorted artistic talent (magicians, comedians, flamenco dancers, combos, singing groups) and present them to the general public.

Mission Statement

The Cabrillo Playhouse engages in cultural arts for residents and visitors, of San Clemente, and surrounding communities, and promotes the development of theatre arts and skills.  The corporation shall produce and stage plays, musicals, children's theatre and assorted artistic talent (magicians, comedians, flamenco dancers, combos, singing groups) and present them to the general public.

FinancialsMORE »

Fiscal Year 2019
Projected Expenses $102,000.00
Projected Revenue $107,200.00

ProgramsMORE »

  • Season Plays

Revenue vs. Expense ($000s)

Expense Breakdown 2017 (%)

Expense Breakdown 2016 (%)

Expense Breakdown 2015 (%)

For more details regarding the organization's financial information, select the financial tab and review available comments.


Overview


Mission Statement

The Cabrillo Playhouse engages in cultural arts for residents and visitors, of San Clemente, and surrounding communities, and promotes the development of theatre arts and skills.  The corporation shall produce and stage plays, musicals, children's theatre and assorted artistic talent (magicians, comedians, flamenco dancers, combos, singing groups) and present them to the general public.

Background Statement

In 1953 fifteen theatre lovers formed the San Clemente Community Theatre.  They held monthly pot luck dinners and produced a newsletter.  At their pot luck diners, they performed skits, invited singers and in 1964 even had Karl Malden as a guest speaker.  Show tickets were $1.00 in those days.
 
In 1966 they were able to purchase a home.  The Grand Opening was in June 1966 with a Gala opening of "Bell, Book and Candle" followed by a Champagne Supper requiring tux and gowns.  The theatre was incorporated in 1953 and moved to the permanent location with an official name change to Cabrillo Playhouse.  Channel 4 TV came to San Clemente with a news broadcast announcing the opening.
 
To prepare for the opening, windows were opened wide, partitions were town down, restroom had to be renovated.  There was a stage to build.  Lights located.  A sound board would come later along with dressing rooms.  Years later an addition was built to hold the shop, prop room and costume room.  A patio was also a late addition.  And prices were increased to $2.00 and shows were sold out.  
 
We are proud of our history of producing six quality shows a year for 53 continuous years in our current location.

Impact Statement

2017/2018 was a very successful year for us. In celebrations of our 50 years in 2016 we rolled back our prices on tickets and sold many more seats.   In 2017 opened with "Man of LaMancha" to sell out crowds and returned in 2018 with the musical version of "Madison County".  Our successful fundraising efforts enabled us to replace our aging patio with an all new composite deck which looks great and will reduce maintenance costs. Our Special Events including our Summer Shows exceeded our expectations.
 
Our current year which will end on August 31, 2018 has again exceeded our expectations.  We retained our price roll back and again the community responded.  We opened with Cabaret again to sell out crowds.  We are attracting quality directors, actors, and singers which allows us to tackle more difficult productions.  Our 11 special event shows have increased the variety of productions.  We mailed our new season brochures ahead of schedule along with our Summer Show lineup.
 
Every year we plan a major building repair or project.  This summer we will be gutting and updating our Green Room for the cast.  Fifty years ago it was furnished with donated cabinets, file cabinet, sink and faucet.  A remodel of this area is long over due.  We are very proud to be the owner of this old building which was a home built in the 1920,s,  With the ownership comes a responsibility to maintain and upgrade the property to add to the values of surrounding homes and businesses.  Our landscaping has been an example of beauty in this area.

Needs Statement

Our current needs list is long.  Last summer we remodeled the green room and actors dressing rooms.  (Two years ago we were able to put air conditioning in the dressing rooms).   We would also like to update the equipment in the tech room, update our Web site, raise the ceiling over the stage which would requires raising the roof, and redo the entire light system.  Our external storage area needs a major overhaul. The exterior of our building needs stucco repairs, new eaves, painting plus the trim which will need sanding and some replacement wood and sidewalk repair (uneven- trip hazard).
We are currently conducting a community drive for more volunteers and for Board Members.  We try to maintain a 11 member board consisting of business people and currently are looking at two vacancies.  Procuring grants and donations is on on going activity.

CEO Statement

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Board Chair Statement

The Cabrillo Theater enjoys a community wide, positive reputation for presenting family friendly art programs in Drama, Music and Special Events. As with any volunteer group, a significant focus of time is the ongoing maintenance of the venue and the raising of funds to help the entire process.
The 2018/2019 season has continued to generate sell out and vast participation by our local community. The fact that the Cabrillo continues to sell out performances attests to its decade long reputation as a endearing community asset.
Having a 66 seat venue allows for an intimate theatre experience for the patrons but also limits the ability to raise funds. By keeping our pricing structure on the affordable side we have enjoyed wide spread support from families and other patrons.
 This does render our need for additional financial support from other organizations and theatre loving donors. The entire volunteer Board has demonstrated year after year sound judgement of expenditures and the Cabrillo has continued to maintained its healthy financial position. However; the need to replace, update, modernize our infrastructure is an on going  challenge for the Board.
Funds received will be utilized with respect and sound management to enhance the theatre experience for all. 
 
 

Other Ways to Donate/Volunteer

Mail check, through TIX when ordering tickets.

Geographic Area Served

South Orange County
We primarily serve South Orange County, however; as our quality has improved we find we get patrons from all over Orange Co and even some from L.A and San Diego.  Many people have a second home in San Clemente or visit their time shares regularly.  They are telling us they plan their visits based on our production schedule which is very gratifying to hear.

Organization Categories

  1. Arts,Culture & Humanities - Arts & Culture
  2. Education -
  3. Arts,Culture & Humanities - Arts & Culture

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Programs


Season Plays

Each year we produce six Main Shows.  Two Musicals and 4 plays (dramas, comedies, historical).
Budget  82,000
Category  Arts, Culture & Humanities, General/Other Arts, Culture & Humanities, General/Other
Population Served Families
Program Short-Term Success  The play selection committee has been given a new life with the challenge of coming u with new seasons.  We are pushing the envelope and seeing more young people.
Program Long-Term Success  Four years ago we progressed to where we hired an Artisitc Director on a contract basis.  The quality of our shows have increased and we are able to produce more complicated  productions.  He gives excellent instruction and guidance so we are able to attract better actors and directors.  Many want to return to our venue to hone their craft.  Our attendance is growing.
Program Success Monitored By  Our Balance Sheet and our Monthly Profit and Loss Statement prove we are heading in the right direction.
Examples of Program Success  --

Management


CEO/Executive Director Lee Tilles
CEO Term Start Sept 2018
CEO Email [email protected]
CEO Experience --

Former CEOs and Terms

Name Start End
Ron Runolfson Mr Sept 2016 Aug 2018
Mrs Diana Kelly Sept 2013 Aug 2016

Senior Staff

Name Title Experience/Biography
-- -- --

Awards

Award Awarding Organization Year
-- -- --

Affiliations

Affiliation Year
-- --

External Assessments and Accreditations

External Assessment or Accreditation Year
-- --

Collaborations

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Staff Information

Number of Full Time Staff 0
Number of Part Time Staff 0
Number of Volunteers 63
Number of Contract Staff 3
Staff Retention Rate % 100%
Staff Professional Development Yes

Staff Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 2
Hispanic/Latino: 1
Native American/American Indian: 0
Other: 1
Other (if specified): LGBTQ
Gender Female: 1
Male: 2
Not Specified 0

Plans & Policies

Organization has Fundraising Plan? --
Organization has Strategic Plan? Under Development
Years Strategic Plan Considers N/A
Management Succession Plan No
Organization Policies And Procedures Yes
Business Continuity of Operations Plan No

Risk Management Provisions

Nondiscrimination Policy No
Whistle Blower Policy No
Document Destruction Policy Yes
Directors and Officers Insurance Policy No

Reporting and Evaluations

Management Reports to Board? N/A
CEO Formal Evaluation and Frequency N/A --
Senior Management Formal Evaluation and Frequency N/A --
Non Management Formal Evaluation and Frequency N/A --

Government Licenses

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CEO Comments

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Foundation Comments

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Governance


Board Chair President Lee Tilles Mr.
Board Chair Company Affiliation Retired
Board Chair Term Sept 2018 - Aug 2019
Board Co-Chair --
Board Co-Chair Company Affiliation --
Board Co-Chair Term -

Board Members

Name Company Affiliations Status
At Large Jerry Berrik -- Voting
Community Relations Bob Chade -- Voting
House Director Linda Coppes -- Voting
Secretary Sydney Hardy Mrs. 1953 Voting
Set Dressing Jan Henricks -- Voting
Historian Nancy Hyde -- Voting
Play Selection Tanya Johnson -- Voting
At Large Mark Jones -- Voting
Treasurer Diana Kelly Diana J Kelly Voting
Past President Diana Kelly -- Voting
Facilities Manager Dolly Latteier -- Voting
President Lee Tilles 1953 Voting

Constituent Board Members

Name Company Affiliations Status
-- -- --

Youth Board Members

Name Company Affiliations Status
-- -- --

Additional Board Members and Affiliations

Name Company Affiliations Status
-- -- --

Board Demographics

Ethnicity African American/Black: 0
Asian American/Pacific Islander: 0
Caucasian: 9
Hispanic/Latino: 2
Native American/American Indian: 0
Other: --
Other (if specified): --
Gender Female: 8
Male: 3
Not Specified 0

Board Information

Board Term Lengths 1
Board Term Limits --
Board Meeting Attendance % 80%
Written Board Selection Criteria --
Written Conflict Of Interest Policy --
Percentage of Monetary Contributions 100%
Percentage of In-Kind Contributions 100%
Board Orientation Yes

CEO Comments

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Foundation Comments

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Standing Committees

  • Community Outreach / Community Relations
  • Marketing
  • Volunteer
  • Volunteer

Financials


Revenue vs. Expense ($000s)

Expense Breakdown 2017 (%)

Expense Breakdown 2016 (%)

Expense Breakdown 2015 (%)

Fiscal Year Sept 01, 2018 to Aug 31, 2019
Projected Revenue $107,200.00
Projected Expenses $102,000.00
Form 990s

2017 Form 990

2016 Form 990

2015 Form 990

2014 Form 990

2013 Form 990

2012 Form 990

Audit Documents --
IRS Letter of Exemption

IRS Letter of Determination

Prior Three Years Total Revenue and Expense Totals

Fiscal Year 2017 2016 2015
Total Revenue $135,845 $121,336 $143,476
Total Expenses $127,736 $138,971 $179,245

Prior Three Years Revenue Sources

Revenue By Revenue Source
Fiscal Year 2017 2016 2015
Foundation and
Corporation Contributions
$22,220 $18,255 $6,800
Government Contributions $0 $0 $0
    Federal -- -- --
    State -- -- --
    Local -- -- --
    Unspecified -- -- --
Individual Contributions -- -- --
Indirect Public Support -- -- --
Earned Revenue $110,007 $98,695 $136,658
Investment Income, Net of Losses $18 $18 $18
Membership Dues -- -- --
Special Events -- -- --
Revenue In-Kind -- -- --
Other $3,600 $4,368 --

Prior Three Years Expense Allocations

Expense By Type
Fiscal Year 2017 2016 2015
Program Expense $126,470 $137,641 $96,367
Administration Expense $1,266 $1,330 $82,878
Fundraising Expense -- -- --
Payments to Affiliates -- -- --
Total Revenue/Total Expenses 1.06 0.87 0.80
Program Expense/Total Expenses 99% 99% 54%
Fundraising Expense/Contributed Revenue 0% 0% 0%

Prior Three Years Assets and Liabilities

Assets and Liabilities
Fiscal Year 2017 2016 2015
Total Assets $204,647 $195,185 $209,704
Current Assets $86,274 $92,908 $99,543
Long-Term Liabilities $34,928 $33,575 $30,459
Current Liabilities -- -- --
Total Net Assets $169,719 $161,610 $179,245

Short Term Solvency

Fiscal Year 2017 2016 2015
Current Ratio: Current Assets/Current Liabilities inf inf inf

Long Term Solvency

Fiscal Year 2017 2016 2015
Long-term Liabilities/Total Assets 17% 17% 15%
Endowment Value --
Spending Policy Income plus capital appreciation
Percentage(If selected) --
Are you currently in a Capital Campaign? No
Capital Campaign Purpose --
Campaign Goal --
Capital Campaign Dates -
Capital Campaign Raised-to-Date Amount --
Capital Campaign Anticipated in Next 5 Years? No

CEO Comments

We hold an Annual Meeting with our Members and Donors.  We present an anticipated year end statement and a budget for the new year.  Our goals and expenses for building improvements are discussed at that time. 

Foundation Comments

Summary financial data is per the audited financial statements and Form 990s and consultation with the organization. Foundation/corporate and individual contributions are combined under Foundation and Corporation Contributions.

Documents


Other Documents

No Other Documents currently available.